Online store privacy policy MindSpace
I. Personal data controller
We have created this privacy policy for visitors to the website https://www.mindspace-edu.pl(hereinafter referred toas the "Website"), i.e., the MindSpace online store (hereinafter referred to asthe "Store").
The administrator of your personal data in connection with the use of the Store is:Małgorzata Korbal-Świniarska, entrepreneur conducting business activity under the name:
MindSpace
92 Castle Street Belfast Northern Ireland BT1 1HE, United Kingdom
entered into
For all matters related to the processing of personal data, you can contact us at the following e-mail address: office@mindspace-edu.com. You can also contact us in writing at the address of our registered office given above.
For convenience, we have divided this document into two parts:
If you are short on time, click on the link for the section that interests you most. If you have a little more time, we encourage you to read the entire text.
II. Cookies and other technologies
We use cookies and other similar mechanisms to learn how users use our Website and for marketing purposes, including to display advertisements to them elsewhere on the Internet.
1. What are cookies?
A cookie is a small text file that a website saves on your computer, phone, or other device you use to browse the web. The cookie contains information about how you use the website.
Some cookies are necessary for our Store to function and cannot be disabled.
In other cases, when you first visit our Website, we ask you to consent to the installation of cookies. We do not use advertising or analytical cookies (or any other cookies other than those that are necessary) without your consent.
2. What cookies do we use?
- Essential cookies
- These cookies are essential for the website to function properly. You cannot disable them because if you do, our website will simply not work correctly.
- In this regard, we use a tool that stores your privacy settings. It shows your consent or lack thereof to run specific types of cookies on our website.
- Other necessary cookies on our Website are used to ensure its proper functioning and management, including making changes to the website and activating tracking tools to which you have consented.
- Functional cookies
- Some cookies on our website are used to launch additional tools on the Store's website, such as chat, a module for adding product reviews and/or stars, the option to recommend a product to a friend, the option to display products you have recently viewed in our Store, etc.
- A list of functional tools used on our Website, along with an explanation of their specific purposes, can be found in the cookie consent management panel.
- Social media plugins and links
- On our Website, we have placed links to our social media profiles: Facebook / Instagram. If you visit our profile on a given website, the owner of that website will receive—as is the case when users move from any other website to another website—information that you have accessed these websites from our Store.
- Details regarding data processing by these social media services can be found on the websites of the providers of these services:
- Facebook and Instagram –https://www.facebook.com/privacy/center/
3. Legal issues concerning cookies
The legal basis for the Store's use of necessary cookies (listed above in the section "What cookies do we use?") is our legitimate interest, i.e., the right to operate a website that supports our business and the need to maintain its security.
The legal basis for our use of other cookies is your consent.
In connection with our processing of your personal data using cookies, you have the rights describedbelow at any time.
Our use of cookies, in particular for advertising purposes, may involve so-called profiling. This means that we or the marketing companies we use may create a user profile based on the information collected (e.g., email address, order history, device type, technology used, frequency of visits) and use it to make purchasing predictions for the future. This allows us to make decisions about what content (including advertisements) to display on our and other websites.
4. How long do cookies remain on the user's device?
It depends on whether they are "persistent" or "session" cookies. Session cookies, i.e., information necessary for the browser's functionality to work properly, expire at the end of the user's session, i.e., each time you close our Website. Persistent cookies, which make the website easier to use (e.g., they remember the selected resolution, content layout, user preferences, recently viewed products), will be stored by the browser for longer and will remain there until they expire, unless you delete them yourself beforehand using the settings in the browser menu.
Third-party cookies (i.e., analytical, advertising, and social media cookies) are subject to their own privacy policies, to which we provide links in this policy.
III. Other purposes of data processing
1. What data do we process and for what purposes?
In addition to the cookies described above, we process your data for the following purposes related to the functioning of the Store:
| Purpose of processing | Type of data processed | Legal basis for processing |
|---|---|---|
| Order processing in the Store, customer account management | Customer identification and contact details (email address and data necessary to complete the order). Details and history of order fulfillment. | Agreement concluded with you as a customer of the Store – Article 6(1)(b) of the GDPR |
| Contact and inquiry handling | Identification data and information provided in the contact form or correspondence. Correspondence history. | Our legitimate interest in ensuring communication with persons who send us inquiries/correspondence – Article 6(1)(f) of the GDPR. |
| Handling complaints and contract withdrawals | Identification and contact details. Order and correspondence history. | Our legitimate interest in handling complaints and implementing the contract withdrawal procedure – Article 6(1)(f) of the GDPR. |
| Collecting opinions and comments | Content of the opinion/comment. Author identification details. | Your consent, expressed by sending and/or publishing an opinion and/or comment – Article 6(1)(a) of the GDPR |
| Data archiving | All data indicated in the table | Our legitimate interest in securing data for the purposes of establishing, defending, or pursuing claims and for the purposes of demonstrating compliance with obligations under the GDPR – Article 6(1)(f) of the GDPR. |
| Accounting and taxes | Identification and contact details. Billing details. | Compliance with tax obligations under the law – Article 6(1)(c) of the GDPR |
| Sales analysis and statistics | Sales and website traffic statistics | Our legitimate interest in conducting business analyses to optimize our operations. With regard to Website traffic statistics – legitimate interest resulting from your consent to cookies – Article 6(1)(f) of the GDPR. |
| Marketing objectives | Browsing history, purchases, statistical and demographic data | Our legitimate interest in marketing our own products and services, whereby marketing activities involving the use of cookies and/or marketing communications directed directly to you require your prior consent – Article 6(1)(f) of the GDPR Providing the above data is not mandatory, but it is necessary in order to fulfill your order, issue you an invoice, notify you of the status of your order, respond to your inquiry or complaint, etc. |
2. How long do we process data?
We process your data related to placing an order in the Store for as long as it is necessary to fulfill the order, as well as in accordance with accounting and tax regulations.
In addition, we will process the data for the time necessary to achieve the purposes listed above in the table (i.e., until our legal interest in processing the data ceases, or until you object to the processing, or until you withdraw your marketing consent, if you have given us such consent). Further processing will only be possible if we, as the controller, are subject to such a legal obligation (in particular for tax purposes) and, possibly, for archiving purposes to protect ourselves against possible claims (until such claims become time-barred).
3. Who do we share your data with?
In our business, we use the services of other cooperating companies, which is why your data may be entrusted by us to: the company providing us with software for running the Store, the accounting company, the hosting provider of our Website, the hosting provider of our e-mail, other companies whose services and marketing tools we use. Your data is also transferred to courier companies and, if necessary, payment intermediaries for the purpose of fulfilling your order, whereby these companies are separate personal data controllers.
For the marketing purposes described above in the "Cookies" section, we use services provided by entities based in the US (Google, Facebook). Therefore, personal data may be transferred to third countries that are not members of the European Union. The Data Privacy Framework program ensures an adequate level of protection for your data. You can read more about ithere.
4. Your rights in relation to data processing
We are committed to respecting the confidentiality of your personal data and to ensuring that you can exercise your rights. You can exercise your rights at no cost by sending us an email or contacting us in another way.
Please note that in relation to the processing of your data, you have the right to:
- request access to the data we hold about you;
- rectification of your data;
- delete your data if it is no longer needed for the purposes for which it was processed, or if we have no other legal basis for processing it;
- withdraw your consent to the processing of your personal data, if you have given it;
- object to the processing of your data if we process it on the basis of a legitimate interest;
- restrictions on data processing;
- lodge a complaint with the President of the Personal Data Protection Office if you believe that your data is being processed by us unlawfully.
IV. Appendix to the MindSpace store privacy policy – list of tools that use cookies
1. Essential (technical) cookies
WordPress (CMS)
The website operates on the WordPress content management system, which uses necessary cookies for the following purposes:
proper functioning of the website,
user session handling,
memorizing technical and safety settings,
ensure stability and correct display of content.
These files are necessary for the Website to function and cannot be disabled by the user.
2. Website hosting
Hostinger International Ltd.
The website is hosted on servers provided by Hostinger International Ltd.
The hosting provider may use cookies and other technical technologies for the following purposes:
ensuring server security,
ensuring the continuity of the Website's operation,
prevention of abuse and attacks,
monitoring infrastructure performance (without user profiling).
Data processing in this regard is based on the legitimate interest of the Controller.
Hostinger Privacy Policy: https://www.hostinger.com/privacy-policy
3. Functional cookies
The Website may use additional WordPress plugins that store functional cookies, in particular for the following purposes:
contact form support,
remembering user settings,
improving the usability of the Website.
A detailed list of active functional cookies is available in the cookie consent management panel.
4. Analytical cookies
Google Analytics / Google Analytics 4
A tool used to analyze traffic statistics on the Website.
Provider: Google LLC
Purpose: analysis of user traffic and behavior
Legal basis: user consent (analytical cookies)
Google Privacy Policy: https://policies.google.com/privacy
5. Marketing cookies
Facebook Pixel / Meta Platforms Inc.
Cookies are used only after obtaining the user's consent and are used for marketing and remarketing activities.